Features
Everything a Deal Needs, On Every Plan
Ask your current data room to translate a term sheet, black out a name, or take a signature. We’ll wait. All three live here, on every plan — which is why the quickest way to do the work is also the way nothing leaves the room.
Localization
Your Language, Without the Detour
Somewhere in every cross-border deal, a counterparty’s contract gets pasted into a public translator. Waafir speaks your language twice over — the product itself, and the documents inside it — so nobody has a reason to. A deal team in Riyadh works the room in Arabic while the counterparty works the same room in English.
And the documents inside it
Twenty-eight languages, and the translated file comes back looking like the file you put in. Headings, tables, numbering, footnotes and page layout all survive, because rebuilding them faithfully is most of the work and we did it: a translated policy schedule still reads as a policy schedule, not a wall of text. The translation is added alongside the original, which stays exactly where it was, and nothing is ever handed to an outside translation service. Need a language we do not list? Ask — adding one is usually a matter of days.
Redaction
Automatic Redaction, Total Control
AI reads the document and identifies the personal and sensitive information in it — names, addresses, account numbers, identifiers, commercial figures — then proposes what should be blacked out. It proposes; you decide. Every suggestion can be accepted or overruled one by one, so something like a headline consideration stays visible when this bidder is entitled to see it. The original is always kept, so a redaction you regret is a gated revert, not a hunt for a clean copy.
Notified of an incident affecting
protected health information on 14 October 2024.
E-signature
Signing That Never Leaves the Room
Sending an agreement out to a separate signing service means the document, its signatories and the timing of the deal all leave your perimeter. Here signing happens in the room the document already lives in. Every seal is a PAdES-BASELINE-T advanced electronic signature carrying an RFC 3161 trusted timestamp, so it proves both who signed and that the document has not changed since. The completed envelope carries a Certificate of Completion — who signed, when, and the consent statement they were shown — read from the same hash-chained audit trail as everything else.
Secure viewer
Fast, Faithful and Sealed Inside
The operating model with nine years of monthly tabs. The scanned lease pack nobody has opened since 2019. They come up in the browser with formulas intact and hidden sheets surfaced — no download, no plugin, no converting, please wait. We wrote the viewer ourselves rather than embed someone else’s, because a data room has to hold three things at once that normally trade against each other: speed, fidelity and control.
- 500MB+
- built to handle large documents
- 99.9%
- accuracy in layout and rendering
- 2.2s
- median time to load
And nothing you just read required a copy to leave the room. Every one of those pages was rendered on our side of the perimeter and streamed to the screen.
Against the legacy providers
The Full Comparison
The legacy providers gate the basics behind tiers and add-ons. Here is the same list, feature by feature, so you can see exactly what each of them charges extra for.
| Feature | Waafir (all tiers) | DocSend | Papermark | Peony | Datasite |
|---|---|---|---|---|---|
| CORE SECURITY | |||||
| AES-256 encryption at rest | |||||
| TLS 1.3 in transit | |||||
| Two-factor authentication | |||||
| Full audit trail | |||||
| DOCUMENT PROTECTION | |||||
| Dynamic watermarking (per-viewer) | Premium Tiers | Premium Tiers | |||
| Screenshot prevention | Premium Tiers | Premium Tiers | |||
| NDA click-through gating | Premium Tiers | Premium Tiers | |||
| Granular file & folder permissions | Premium Tiers | Premium Tiers | Premium Tiers | ||
| Role-based permissions (view / download / edit) | Premium Tiers | ||||
| Document redaction | Y (AI) | Premium Tiers | Y (AI) | ||
| Custom branding | Premium Tiers | Premium Tiers | Paid Add-on | ||
| Document support (PDF, Word, Excel, CSV, images) | Limited | ||||
| High-fidelity office document viewer | Limited | Limited | |||
| Analytics (views, downloads, engagement) | |||||
| AI CAPABILITIES | |||||
| Auto-classification & indexing | |||||
| AI Q&A across documents | Limited | ||||
| Auto document summaries | Limited | Limited | |||
| Dataroom readiness evaluation | |||||
| AI-powered dataroom organization | |||||
| Secure document translation | Via 3rd party | ||||
| Extensible AI agent framework | |||||
| LOCALISATION & TRANSLATION | |||||
| Multi-language platform UI (28) | Limited | ||||
| Secure in-perimeter document translation | Via 3rd party | ||||
| Native co-branding & localised instances | Enterprise only | ||||
| DATA PERIMETER | |||||
| Isolated data perimeter (no 3rd-party AI) | Self-host only | ||||
| PRICING & ACCESS | |||||
| Transparent published pricing | |||||
| Core features on every plan (no tier-gating) | |||||
| Self-serve signup (no sales call) | |||||
| COMPLIANCE & CERTIFICATION | |||||
| GDPR aligned | |||||
| SOC 2 Type II | SOC 2 Ready | Conflicting claims | SOC 2 Ready | ||
| ISO 27001 | Via Dropbox | ||||
Go deeper
See the AI capabilities behind the comparison, the security model, and how Waafir stacks up against the incumbents.